Temporary Administrative Assistant to the Dean of Admissions (P/T)

POSTING INFORMATION

Internal Title

Temporary Administrative Assistant, Dean of Admissions (P/T*)

Department

Admissions

Minimum Requirements

High school diploma and five years administrative experience is requited. A bachelor’s degree is preferred and may be substituted for requisite experience. Candidates with an equivalent combination of experience and/or education are encouraged to apply.

Required Knowledge, Skills and Abilities

• Proficient in Word, Excel, Power Point and Outlook
• Excellent organizational, interpersonal and communications skills required
• Ability to exchange information with others clearly and concisely
• Must be able to work well under pressure, while maintaining a positive and professional attitude
• Must be detail oriented with the ability to work independently on projects in a timely manner
• Must possess the ability to handle confidential materials in a professional manner

Additional Comments Regarding Position

*The candidate filling this position will not be eligible for benefits. 

Special Instructions to Applicants

Please complete the application to include all current and previous work history and education. A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position.

**Pay rate is commensurate with education/experience which exceeds the minimum requirements.

Offers of employment are contingent upon a successful background check.

All applications must be submitted online https://jobs.cofc.edu.

Hours Per Week

25

Pay Rate

**$20-$25/hour

Posting Date

01/14/2025

Closing Date

02/07/2025

Benefits

N/A

Open Until Filled

No

Posting Number

T202502

EEO Statement

The College of Charleston is an equal opportunity employer and does not discriminate against any individual or group on the basis of sex, gender (including gender identity and/or expression), pregnancy, race, religion, color, national origin, age, disability, military or veteran status, sexual orientation, genetic information, and other classifications protected by applicable federal, state, and local laws. For more information, please visit eop.cofc.edu.

Quicklink for Posting

https://jobs.cofc.edu/postings/16291

Job Duties

Activity

Performs administrative duties for the Dean of Admissions. Handles incoming email, schedules meetings, maintains the Dean’s Outlook calendar. Assists with creating presentations and reports for the Dean in a timely manner. Serves as liaison to HR for Admissions hires. Assists supervisors with the hiring process and onboarding new staff. Maintains the onboarding manual, Admissions staff contact list, org chart and staff files.

Essential or Marginal

Essential

Percent of Time

50

Activity

Assists the Dean and Budget Manager with tracking the Admissions budgets. Plans Admissions leadership team and staff meetings, prepares meeting invitations and agendas. Maintains effective communication with the Dean of Admissions in keeping awareness of urgent and sensitive issues as they may relate to the Admissions staff or resources.

Essential or Marginal

Essential

Percent of Time

15

Activity

Coordinates travel for the Dean of Admissions, including conference registrations, flights, lodging, car rental. Prepares and submits appropriate travel authorization and reimbursement documents.
Works with the recruitment team to ensure travel documents are signed and submitted timely for processing.

Essential or Marginal

Essential

Percent of Time

10

Activity

Works collaboratively with the Enrollment Planning office to share Admissions event information with the President’s office and Board of Trustees. Tracks projects assigned to the Dean. Maintains a list of specific applicants of interest to the institution. Serve as a liaison to internal and external offices and departments.

Essential or Marginal

Essential

Percent of Time

15

Activity

Observes areas in the office to ensure efficiency, organization and cleanliness throughout including the kitchen, mailroom, hallway leading to back area, reception area, storage closets, conference rooms, audio/visual equipment and white boards. Assists the budget manager with submitting Work Orders to Facilities with maintenance issues that need to be addressed in the office.

Essential or Marginal

Essential

Percent of Time

10