Operations and Facilities Manager

POSTING INFORMATION

Internal Title

Operations and Facilities Manager*

Position Type

Classified

Faculty / Non-Faculty / Administration

Non-Faculty

Pay Band

5

Level

4

Department

School of Humanities and Social Sciences (Admin)

Job Purpose

The Operations and Facilities Manager plays a critical role in supporting the administrative and strategic goals of the School of Humanities and Social Sciences (HSS). This position is responsible for managing financial and space resources, maintaining records and data systems, and serving as a liaison within the College. The role supports faculty, staff, and students by ensuring efficient, compliant, and well-coordinated administrative infrastructure.

Minimum Requirements

Bachelor’s degree preferred. Budgeting experience is required. Experience working in higher education and/or with college populations helpful. Candidates with an equivalent combination of experience and/or education are encouraged to apply.

Required Knowledge, Skills and Abilities

Strong organizational and analytical skills to deal with detailed and high-volume workload. Ability to use good judgment and discretion. The applicant should be able to create and maintain complex EXCEL spreadsheets and adapt to new and changing technology. Must be able to work independently, prioritize tasks and responsibilities, and effectively manage workload while being responsive to tight deadlines.

Additional Comments Regarding Position

*This position may be eligible for part-time telecommuting. 

Special Instructions to Applicants

Please complete the application to include all current and previous work history and education. A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position.

**Salary is commensurate with education/experience which exceeds the minimum requirements.

Offers of employment are contingent upon a successful background and credit check.

All applications must be submitted online https://jobs.cofc.edu.

Salary

**$44,833 - $55,559

Posting Date

05/06/2025

Closing Date

05/26/2025

Benefits

• Insurance: Health/Dental/Vision
• Life Insurance
• Paid Leave: Sick/Annual/Parental
• Retirement
• Long Term Disability
• Paid Holidays
• Free CARTA Bus Service
• Employee Tuition Assistance Program (ETAP)
• Employee Assistance Program (EAP)
• Full Benefits Package – Click Here

Open Until Filled

No

Posting Number

2025055

EEO Statement

The College of Charleston is an equal opportunity employer and does not discriminate against any individual or group on the basis of sex, gender (including gender identity and/or expression), pregnancy, race, religion, color, national origin, age, disability, military or veteran status, sexual orientation, genetic information, and other classifications protected by applicable federal, state, and local laws. For more information, please visit eop.cofc.edu.

Quicklink for Posting

https://jobs.cofc.edu/postings/16606

Job Duties

Activity

Serve as the scholarship liaison with the Foundation and the School of Humanities and Social Sciences, managing communication and coordination related to scholarship funds. Coordinate students thank-you notes to donors, fostering stewardship and engagement. Distribute monthly financial and gift reports to departments to support transparency and informed decision-making. Prepare checks and deposits in accordance with Foundation guidelines.

Essential or Marginal

Essential

Percent of Time

30

Activity

Serve as a purchasing card holder and liaison for HSS, ensuring timely and compliant processing of transactions. Coordinate processes for review of travel authorizations (TAs) and travel reimbursements (TRs) for HSS, with particular attention on group travel, student travel, and HSS funds awarded for travel. Manage general office purchases and supply orders, maintaining appropriate records and ensuring efficient use of resources.

Essential or Marginal

Essential

Percent of Time

20

Activity

Serve as the building liaison for multiple locations, including 2 Greenway, 14 Coming Street, and CSSR, acting as the primary point of contact for building-related communication and coordination. Submit and track facilities work order requests to ensure timely resolution of maintenance and repair needs. Manage swipe card access for secure areas in CSSR and RITA, coordinating with campus security and IT as needed. Oversee the purchasing of office and facility supplies and ensure regular maintenance of shared equipment. Coordinate and schedule conference rooms and large classrooms for the School of Humanities and Social Sciences, ensuring optimal space utilization for meetings and events.

Essential or Marginal

Essential

Percent of Time

20

Activity

Provide administrative and operational support to graduate programs within the School of Humanities and Social Sciences, ensuring consistent communication and alignment with Graduate School policies and procedures. Reconcile Graduate Assistantship appointments and funding across programs, coordinating with the Career Center and budget offices to ensure accuracy and compliance. Process Courtesy Appointments for graduate affiliates, visiting scholars, and other non-paid academic roles, maintaining accurate records and adhering to institutional guidelines.

Essential or Marginal

Essential

Percent of Time

20

Activity

Run and interpret Cognos reports to support data-driven decision-making within the Dean’s Office. Design and distribute Qualtrics surveys for data collection, assessment, and feedback related to administrative and academic initiatives. Gather, organize, and analyze data from various sources to support reporting, planning, and compliance requirements. Prepare and maintain spreadsheets and data logs to track budgets and operational activities.

Essential or Marginal

Essential

Percent of Time

10