Sr. Associate Athletics Director of Business and Finance

POSTING INFORMATION

Internal Title

Sr. Associate Athletics Director of Business and Finance

Position Type

Classified

Faculty / Non-Faculty / Administration

Non-Faculty

Pay Band

8

Level

5

Department

Business Affairs

Job Purpose

Under the direction of the EVP of Business Affairs/CFO, with a dotted line to the Director of Athletics, this position oversees financial operations within the Athletics Division, including budgeting, financial reporting, analytics, and compliance with university, state, and NCAA regulations. The role is responsible for supporting strategic planning, resource allocation, and operational efficiency for the division. This position manages one financial staff member.

Minimum Requirements

Bachelor’s degree in Finance, Accounting, Business Administration, or a related field and at least 4-7 years of financial management experience, preferably within collegiate athletics or a higher education setting. A Master’s degree is preferred. Candidates with an equivalent combination of experience and/or education are encouraged to apply.

Required Knowledge, Skills and Abilities

The successful candidate should demonstrate a strong knowledge of accounting principles, budgeting, and financial management within an athletic context. Familiarity with NCAA financial regulations is essential. Proficiency in financial systems and Excel, including the ability to develop and analyze financial models, create reports, and interpret financial data, is required. Strong interpersonal and communication skills are necessary for collaboration with coaches, university staff, and external stakeholders. Demonstrated management skills, including supervising staff, developing operational efficiencies, and fostering a collaborative team environment, are also required. The ability to prioritize tasks, manage multiple responsibilities, and adapt to evolving departmental needs is essential.

Additional Comments Regarding Position

The role requires an independent and detail-oriented professional who can effectively lead financial operations, ensure compliance with financial regulations, and foster collaboration across diverse stakeholders.

Special Instructions to Applicants

Please complete the application to include all current and previous work history and education. A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position.

*Salary is commensurate with education/experience which exceeds the minimum requirements.

Offers of employment are contingent upon a successful background and credit check.

All applications must be submitted online https://jobs.cofc.edu.

Salary

*$82,076 - $93,700

Posting Date

12/19/2024

Closing Date

01/15/2025

Benefits

• Insurance: Health/Dental/Vision
• Life Insurance
• Paid Leave: Sick/Annual/Parental
• Retirement
• Long Term Disability
• Paid Holidays
• Free CARTA Bus Service
• Employee Tuition Assistance Program (ETAP)
• Employee Assistance Program (EAP)
• Full Benefits Package – Click Here

Open Until Filled

No

Posting Number

2024185

EEO Statement

The College of Charleston is an equal opportunity employer and does not discriminate against any individual or group on the basis of sex, gender (including gender identity and/or expression), pregnancy, race, religion, color, national origin, age, disability, military or veteran status, sexual orientation, genetic information, and other classifications protected by applicable federal, state, and local laws. For more information, please visit eop.cofc.edu.

Quicklink for Posting

https://jobs.cofc.edu/postings/16269

Job Duties

Activity

Leads the budgeting process for the Athletics Department, collaborating with unit leaders to gather, review, and approve budget requests, incorporating revenue projections, resource allocation, and tracking expenses. Works closely with senior leadership to develop budget strategies aligned with departmental goals, ensuring funds are optimally allocated. Analyzes budget reports for internal and external stakeholders, identifies trends, and ensures compliance with relevant financial regulations, policies, and procedures.

Essential or Marginal

Essential

Percent of Time

35

Activity

Manages the preparation and submission of required financial reports, including NCAA, EADA, and university audit documentation, ensuring timeliness, accuracy, and compliance with reporting standards. Conducts in-depth financial analysis and forecasting to inform department decision-making and develop fiscal strategies. Streamlines financial reporting processes and addresses complex financial reporting requirements as needed by both internal and external stakeholders.

Essential or Marginal

Essential

Percent of Time

20

Activity

Coordinates with financial operations units such as Accounts Payable, Treasurer’s Office, Procurement, and Budgeting & Payroll Services, ensuring that all financial transactions, including vendor payments, reimbursements, purchase orders, budget transactions, and payroll disbursements, are processed in a timely and accurate manner. Enforces policies and procedures for efficient financial operations, identifying opportunities for improvement and implementing changes to streamline purchasing, travel, and other operational processes. Regularly reviews departmental expenditures, ensuring alignment with the approved budget and compliance with financial policies.

Essential or Marginal

Essential

Percent of Time

15

Activity

Prepares and presents financial updates and reports to department leadership and other key stakeholders. These presentations may include budget status, variance analysis, and financial projections to support data-driven decision-making. Provides strategic guidance on policy development, making recommendations based on current financial performance, budget forecasts, and long-term financial goals. Engages with internal and external constituents to communicate financial objectives and educate stakeholders on fiscal policies and financial management best practices.

Essential or Marginal

Essential

Percent of Time

15

Activity

Working closely with the Office of Human Resources, coordinates human resources hiring and compensation transactions, including submitting HR forms for permanent employees, temporary employees, and student employees. Ensures compliance with university and state policies regarding employment practices and maintains accurate records for audits and reporting purposes.

Essential or Marginal

Essential

Percent of Time

5

Activity

Maintains documentation of budgeting policies and procedures to ensure that comprehensive and up-to-date resources are available for department staff. Reviews and revises operational manuals and budget documentation regularly, reflecting ongoing changes, best practices, and compliance with university and departmental standards. Maintains flexibility to adjust procedures as needed, providing guidance on complex financial issues and ensuring the department remains responsive to emerging needs and evolving situations.

Essential or Marginal

Essential

Percent of Time

5

Activity

Coordinates and collaborates with the Charleston Athletics Fund, the fundraising entity that supports Athletics, to align fundraising efforts with budgetary priorities. This includes coordinating financial planning and ensuring seamless integration of funding into operational needs.

Essential or Marginal

Essential

Percent of Time

5