Position Control Coordinator

POSTING INFORMATION

Internal Title

Position Control Coordinator*

Position Type

Classified

Faculty / Non-Faculty / Administration

Non-Faculty

Pay Band

5

Level

5

Department

Budgeting and Payroll Services

Job Purpose

Under the general supervision of the Sr. Position Control/Assignment Manager, performs duties in the creation and maintenance of position control and assignment functions for student, temporary, adjunct and permanent employees. Assists with managing complex accounting/payroll processes which tie Payroll Services to Budgeting Services.

Minimum Requirements

Bachelor’s degree, preference in a business field; or an applicable associate’s degree and two years of experience with data entry and analysis. Prefer experience Banner and Cognos. Candidates with an equivalent combination of experience and/or education are encouraged to apply.

Required Knowledge, Skills and Abilities

Current knowledge of, or be able to, interpret and apply, relevant laws, regulations and policies dealing with employment and payroll, including state and governmental processes and regulations. Able to establish and maintain effective working relationships with others. Excellent Excel and organizational skills. Must demonstrate initiative and self-motivation. Must be able to communicate effectively, both orally and in writing.

Additional Comments Regarding Position

May be required to work outside normal work hours when meeting a deadline or during peak processing periods.

*This position may be eligible for part-time telecommuting.

Special Instructions to Applicants

Please complete the application to include all current and previous work history and education. A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position.

**Salary is commensurate with education/experience which exceeds the minimum requirements.

Offers of employment are contingent upon a successful background and credit check.

All applications must be submitted online https://jobs.cofc.edu.

Salary

**$46,782 -$52,000

Posting Date

11/04/2024

Closing Date

11/18/2024

Benefits

• Insurance: Health/Dental/Vision
• Life Insurance
• Paid Leave: Sick/Annual/Parental
• Retirement
• Long Term Disability
• Paid Holidays
• Free CARTA Bus Service
• Employee Tuition Assistance Program (ETAP)
• Employee Assistance Program (EAP)
• Full Benefits Package – Click Here

Open Until Filled

No

Posting Number

2024170

EEO Statement

The College of Charleston is an equal opportunity employer and does not discriminate against any individual or group on the basis of sex, gender (including gender identity and/or expression), pregnancy, race, religion, color, national origin, age, disability, military or veteran status, sexual orientation, genetic information, and other classifications protected by applicable federal, state, and local laws. For more information, please visit eop.cofc.edu.

Quicklink for Posting

https://jobs.cofc.edu/postings/16141

Job Duties

Activity

1. Maintains the position control/assignment functions for student positions within Banner, which aids in the evaluation, analysis, and projection of personal service budgets. Ensures the College is in compliance with laws and regulations. Interprets College policy and state and federal regulations relative to payroll procedures as they relate to position control and job assignments. Acts as a liaison between employing departments, the Career Center, Graduate School, and Payroll regarding special cases/payroll procedures.

Essential or Marginal

Essential

Percent of Time

35

Activity

2. Maintains the position control/assignment functions for temporary and adjunct positions within Banner, which aids in the evaluation, analysis, and projection of personal service budgets. Ensures the College is in compliance with laws and regulations. Interprets College policy and state and federal regulations relative to payroll procedures as they relate to position control and job assignments. Acts as a liaison between employing departments, Human Resources, Academic Affairs, and Payroll regarding special cases/payroll procedures.

Essential or Marginal

Essential

Percent of Time

35

Activity

3. Works closely with the Office of Research and Grants Administration and the Controller’s Office to ensure accuracy of personal services expenditures to grant accounts, including moving charges should it be necessary.

Essential or Marginal

Essential

Percent of Time

10

Activity

4. Uses complex data reports and extract files from the Banner system and the Operational Data Store (ODS) to ensure accuracy of data input for all 24 payrolls in the year. Maintains a position list of temporary and student positions and provides list to Human Resources and the Career Center as needed.

Essential or Marginal

Essential

Percent of Time

10

Activity

5. Provides high quality customer service to employees and hiring departments with regard to inquiries to employee paychecks, time sheets, funding sources, and other issues involving the payroll process. This includes, but is not limited to, timely responses to inquiries in budget and payroll inbox. Demonstrates strong problem solving and team collaboration skills when needed.

Essential or Marginal

Marginal

Percent of Time

5

Activity

6. Maintains a procedure manual for the position. Works with the Sr. Position Control Manager to identify and implement efficiencies in the position processes. Has knowledge of all routine position control duties to be able to backup Sr. Position Control Manager as needed.

Essential or Marginal

Marginal

Percent of Time

5