Program Coordinator for Federal Grants and Federal Work Study (Re-Announcement)

POSTING INFORMATION

Internal Title

Program Coordinator for Federal Grants and Federal Work Study (Re-Announcement)

Position Type

Classified

Faculty / Non-Faculty / Administration

Non-Faculty

Pay Band

GEN07

Level

Department

Financial Aid

Job Purpose

Manages the Federal Pell Grants, Federal Iraq & Afghanistan Grants, Federal TEACH Grants, Federal Work Study and the Return of Title IV Aid Programs. This position assists with all aspects of client services, including office visits, telephones, emails, web site, and front desk general information dissemination and counseling students/parents on how to pay for college. Adheres to FERPA privacy regulations regarding student information and records.

Minimum Requirements

Bachelor’s degree in related field and 2-3 years experience in financial aid or higher education administration. Master’s degree preferred. Knowledge working with Banner Student System or related experience. Equivalencies may be considered. Candidates with an equivalent combination of experience and/or education are encouraged to apply.

Required Knowledge, Skills and Abilities

Excellent math and analytical skills along with a solid understanding of Title IV regulations. Possess excellent written and verbal, communication and customer service skills. Must be able to multi-task and prioritize workload.

Additional Comments Regarding Position

The Financial Aid office is a well-organized, collegial, high volume area dedicated to providing access to higher education for students in need of financial assistance to attend college while maintaining the integrity of state, federal, and institutional programs. Occasional overnight travel, infrequent weekend & evening presentations, and overtime are required during peak processing times.

Special Instructions to Applicants

Please complete the application to include all current and previous work history and education. A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position.

*Salary is commensurate with education/experience which exceeds the minimum requirements.

Offers of employment are contingent upon a successful background and credit check.

All applications must be submitted online https://jobs.cofc.edu.

Salary

*$39,300 - $53,100

Posting Date

06/24/2026

Closing Date

07/31/2026

Benefits

• Insurance: Health/Dental/Vision
• Life Insurance
• Paid Leave: Sick/Annual/Parental
• Retirement
• Long Term Disability
• Paid Holidays
• Free CARTA Bus Service
• Employee Tuition Assistance Program (ETAP)
• Employee Assistance Program (EAP)
• Full Benefits Package – Click Here

Open Until Filled

No

Posting Number

2026042

EEO Statement

The College of Charleston is an equal opportunity employer and does not discriminate against any individual or group on the basis of sex, gender (including gender identity and/or expression), pregnancy, race, religion, color, national origin, age, disability, military or veteran status, sexual orientation, genetic information, and other classifications protected by applicable federal, state, and local laws. For more information, please visit eop.cofc.edu.

Quicklink for Posting

https://jobs.cofc.edu/postings/17740

Job Duties

Activity

1. Manages the" Return of Title IV Aid" ( R2T4 ) requirement including: identifying students that have officially and unofficially withdrawn from classes, determining when they withdrew, calculating the percentage of the term they have earned, calculating the percentage of Title IV aid being returned by the institution and by the student. Coordinate the communication between the Office of the Registrar, Office of Undergraduate Academic Services, Treasurer’s Office and students to assure efficient and expeditious processing of the return of funds for federal compliance and timely customer service.

Essential or Marginal

Essential

Percent of Time

30

Activity

2. Coordinates all aspects of client services, including office visits, telephones, emails, web site, and front desk general information dissemination and counseling students/parents on how to pay for college. Adheres to FERPA privacy regulations regarding student information and records.

Essential or Marginal

Essential

Percent of Time

30

Activity

3. Manages the Federal Pell and Iraq & Afghanistan Service Grant (IASG) program including: developing Pell payment table reconciliation of awards, identifying IASG recipients, monitoring for “Lifetime Eligibility Used”, monitoring and resolving POP ( Pell & IASG awards at two schools for the same term) alerts and developing Pell Grant summer awarding procedures.

Essential or Marginal

Essential

Percent of Time

10

Activity

4. Manages the Federal College Work Study & Community Service Work Study Programs including policies & procedures, monitoring earnings, adjusting awards and reconciling annual payroll earnings with awards. Serves as liaison to the Career Center student employment office. Performs Community Service site selection, employment coordination; establishes off-campus legal contracts; ensures compliance with federal regulations.

Essential or Marginal

Essential

Percent of Time

17

Activity

5. Manages the Federal TEACH Grant Program including: Identifying and awarding students that qualify, reconciliation of awards, monitoring TEACH Grant Agreement to Serve and TEACH Grant Counseling, assuring students are in appropriate majors and counseling TEACH Grant students on the requirements they must meet upon graduation to assure Grant does not revert to unsubsidized loan. Develops P& P’s and provides training and disseminates information to appropriate offices.

Essential or Marginal

Essential

Percent of Time

10

Activity

6. Assists with community service outreach programs both on and off campus, including high school workshops, college open house, presentations to groups, and College Work Study Community Service.

Essential or Marginal

Essential

Percent of Time

3