Budget Manager, Office of Student Involvement

POSTING INFORMATION

Internal Title

Budget Manager, Office of Student Involvement (Re-Announcement)

Position Type

Classified

Faculty / Non-Faculty / Administration

Non-Faculty

Pay Band

4

Level

5

Department

Student Life

Job Purpose

Budget Manager provides administrative support and oversees all business transactions for the Office of Student Involvement. Administers budgets for the department, 200+ student organizations and the Student Government Association (SGA). Monitors, reconciles, and reports on numerous budgets accounts. Advises the SGA Treasurer

Minimum Requirements

High school diploma; bachelor’s degree preferred. Working knowledge of accounting and bookkeeping practices required. Must have experience and a good working knowledge of Microsoft Office applications. Prior experience using Banner Finance systems preferred. Experience working in a fast-paced office environment and able to prioritize multiple tasks and projects is essential. Candidates with an equivalent combination of experience and/or education are encouraged to apply.

Required Knowledge, Skills and Abilities

Familiarity with State of South Carolina budgetary systems and procurement policies and guidelines. Ability to create and update Excel spreadsheets for office accounting; ability to develop and monitor complex line-item budgets. Strong accounting and bookkeeping skills. Excellent written and verbal communication skills. Capable of providing high levels of customer service. Ability to create a welcoming and inclusive environment.

Additional Comments Regarding Position

Experience working in higher education and/or with college populations helpful. Occasional evening and weekend hours required. Occasional out-of-state and overnight travel.

Special Instructions to Applicants

Please complete the application to include all current and previous work history and education. A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position.

*Salary is commensurate with education/experience which exceeds the minimum requirements.

Offers of employment are contingent upon a successful background and credit check.

All applications must be submitted online https://jobs.cofc.edu.

Salary

*$39,223 - $46,578

Posting Date

11/07/2024

Closing Date

12/02/2024

Benefits

• Insurance: Health/Dental/Vision
• Life Insurance
• Paid Leave: Sick/Annual/Parental
• Retirement
• Long Term Disability
• Paid Holidays
• Free CARTA Bus Service
• Employee Tuition Assistance Program (ETAP)
• Employee Assistance Program (EAP)
• Full Benefits Package – Click Here

Open Until Filled

No

Posting Number

2024141

EEO Statement

The College of Charleston is an equal opportunity employer and does not discriminate against any individual or group on the basis of sex, gender (including gender identity and/or expression), pregnancy, race, religion, color, national origin, age, disability, military or veteran status, sexual orientation, genetic information, and other classifications protected by applicable federal, state, and local laws. For more information, please visit eop.cofc.edu.

Quicklink for Posting

https://jobs.cofc.edu/postings/15901

Job Duties

Activity

Coordinates a variety of complex business management and procurement activities for the Office of Student Involvement and over 200 student organizations. Responds to general inquiries. Meets with and responds to financial/budgetary inquiries from students regularly. Prepares administrative paperwork, transactions, and materials. Prepares &/or submits travel arrangements, invoices, reimbursements, deposits, and supplies orders. Coordinates with vendors for purchase, service & repair of office equipment. Works closely with student leaders, the Controller’s Office and Procurement to ensure adherence to College/State policies and procedures. Facilitates purchases of goods and services for student organizations. Serves as a liaison between student organizations, Procurement, and Accounts Payable for contracts. Processes and routes department contracts. 

Essential or Marginal

Essential

Percent of Time

50

Activity

Assists the Executive Director of Student Involvement with developing annual departmental budgets and projecting revenues/expenditures for large-scale, campus-wide events sponsored by the Office of Student Involvement. Closely monitors, tracks, and reconciles internal budget ledgers, including accounts for over 200 student organizations. Works with the Office of Procurement, Controllers, and Budgeting & Finance Department to research and resolve posting errors. Serve as a budget and financial information resource for the department providing training and guidance, procedures and ensures compliance and implementation of college and Federal/State fiscal regulations, including FERPA. 

Essential or Marginal

Essential

Percent of Time

20

Activity

Serves as advisor to the Student Government Association (SGA) Treasurer. Meets regularly with advisee. Assists with preparation of SGA annual & semester budget reports and assists with the coordination of budget workshops. Serves as a co-presenter for various training workshops for advisors and students. Serves as a liaison to student organization representatives and faculty/staff advisors for the groups regarding budgetary/financial matters. Assists the Associate Director for Student Involvement in updating The Compass yearly. 

Essential or Marginal

Essential

Percent of Time

20

Activity

Serves on various event planning committees. Attends weekly staff meetings and one-on-one meetings with supervisor. Coordinates the Religious Volunteer registration and renewal process. 

Essential or Marginal

Marginal

Percent of Time

10