Office Manager

POSTING INFORMATION

Internal Title

Office Manager

Position Type

Classified

Faculty / Non-Faculty / Administration

Non-Faculty

Pay Band

GEN06

Level

Department

Teacher Education

Job Purpose

The TEDU Office Manager provides comprehensive administrative, financial, and operational support for the Teacher Education Department The position ensures the smooth operation of departmental functions while supporting faculty, students, and institutional reporting requirements.

Minimum Requirements

High school diploma required. At least two years of college and/or at least one year working in a an office environment. Candidates with an equivalent combination of experience and/or education are encouraged to apply.

Required Knowledge, Skills and Abilities

Requires working knowledge of computers and must be proficient in shared drive, databases, internal platforms and spreadsheets. Must have general knowledge of office practices and procedures. Ability to communicate effectively, both orally and in writing. Ability to use discretion and maintain confidentiality when dealing with students, faculty and department records. Knowledge of FERPA student privacy regulations is essential.

Additional Comments Regarding Position

May be required to work additional hours during peak season.

Special Instructions to Applicants

Please complete the application to include all current and previous work history and education. A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position.

*Salary is commensurate with education/experience which exceeds the minimum requirements.

Offers of employment are contingent upon a successful background check.

All applications must be submitted online https://jobs.cofc.edu.

Salary

*$37,200 - $48,300

Posting Date

04/13/2026

Closing Date

04/27/2026

Benefits

• Insurance: Health/Dental/Vision
• Life Insurance
• Paid Leave: Sick/Annual/Parental
• Retirement
• Long Term Disability
• Paid Holidays
• Free CARTA Bus Service
• Employee Tuition Assistance Program (ETAP)
• Employee Assistance Program (EAP)
• Full Benefits Package – Click Here

Open Until Filled

No

Posting Number

2026054

EEO Statement

The College of Charleston is an equal opportunity employer and does not discriminate against any individual or group on the basis of sex, gender (including gender identity and/or expression), pregnancy, race, religion, color, national origin, age, disability, military or veteran status, sexual orientation, genetic information, and other classifications protected by applicable federal, state, and local laws. For more information, please visit eop.cofc.edu.

Quicklink for Posting

https://jobs.cofc.edu/postings/17840

Job Duties

Activity

Department Operations & Administration

• Manage calendars and scheduling for TEDU.
• Collaborate with the TEDU graduate manager with schedules, programs, etc.
• Create and maintain departmental listservs and communication lists.
• Take minutes and maintain records for departmental meetings, including TEDU meetings and QAC.
• Update digital screens and informational displays in the lobby at 86 Wentworth.
• Coordinate event logistics with Aramark for departmental and program events including: 
• TEDU events, such as Teachers, T-Shirts, & Tacos, etc.
• Order and maintain departmental office supplies.
• Maintain Ed Center room needs, including supplies and maintenance. 
• Assist with program event paperwork and logistics (e.g., Camp Art Attack, Project Create).

·         Coordination with the Social Media and Marketing Coordinator and Building Manager.  

Essential or Marginal

Essential

Percent of Time

40

Activity

Budget & Financial Management

• Collaboration with the Finance Manager.
• Track and maintain financial records for faculty research, travel, and supply funds.
• Calculate and monitor faculty research and travel allocations.
• Balance financial accounts for TEDU. 
• Organize and process mileage reimbursements related to field placements and Clinical Practice.

Essential or Marginal

Essential

Percent of Time

15

Activity

Faculty & Staff Support

• Serve as primary administrative contact for adjunct instructors.
• Create and manage all TE documents
• Organize DocuSign documents:
• Organize and manage faculty credentialing processes, including:
• Coordination with the Academic Affairs office 
• Collection of credentialing materials

Essential or Marginal

Essential

Percent of Time

15

Activity

Academic Scheduling & Curriculum Logistics

• Maintain and coordinate the master course schedule.
• Enter course schedules into Banner for each semester.
• Make schedule adjustments including:
• Adding or removing instructors 
• Minor schedule modifications and updates.
• Calculate summer teaching assignments and Teaching Equivalency (TE) adjustments.
• Process Gen Ed paperwork and submit materials to the appropriate institutional contact.

Essential or Marginal

Essential

Percent of Time

10

Activity

Student Services & Communication

• Register students for courses when necessary.
• Coordinate advising processes with OSSC by:
• Preparing advising lists for advising days 
• Sending advising communications 
• Following up with students and placing advising holds when required.
• Assist with the administration of student assessments and upload documentation as needed.

Essential or Marginal

Essential

Percent of Time

10

Activity

HR & Personnel Processes

• Process and manage TA and TR appointments.
• Maintain documentation for adjunct and instructional personnel as needed.
• Coordinate credentialing and faculty compliance documentation with institutional offices.

Essential or Marginal

Essential

Percent of Time

10