Employment and Leave Coordinator

College of Charleston | Charleston, SC

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Posted Date 6/11/2021

Employment and Leave Coordinator

Posting Details


Internal Title

Employment and Leave Coordinator

Position Type


Faculty / Non-Faculty / Administration


Pay Band





Office Of Human Resources

Job Purpose

Employment and Leave Coordinator organizes, inputs and verifies permanent and temporary staff employee bio/demo data and employment changes in Banner ERP and State HRIS system. Administers FMLA and Leave Pool for the College. Ensures compliance and reporting for Leave usage, annual leave payouts, and transfers.

Minimum Requirements

Bachelor’s degree and one year of experience in human resources programs required. Relevant work experience may be substituted for bachelor’s degree. HR experience in an academic setting is preferred. Experience with live HR management systems is a plus. Candidates with an equivalent combination of experience and/or education are encouraged to apply.

Required Knowledge, Skills and Abilities

Excellent written and oral communication skills are required. Must have a working knowledge of Word products, Excel spreadsheets, HR software systems and on-line HR systems. Must be able to establish and maintain effective working relationships with a wide variety of individuals. Attention to details and the ability to handle a variety of tasks at any one time is essential. Tact and empathy are required to succeed.

Additional Comments Regarding Position

Must be willing to work in a hectic environment and meet regular payroll deadlines. Evening and weekend work may be required during peak periods.

Special Instructions to Applicants

*Salary is commensurate with education/experience which exceeds the minimum requirements.

Offers of employment are contingent upon a successful background check.

All applications must be submitted online https://jobs.cofc.edu.


*$38,773 - $46,000

Posting Date


Closing Date


Open Until Filled


Posting Number


EEO Statement

The College of Charleston is an Affirmative Action/Equal Opportunity employer and does not discriminate against any individual or group on the basis of gender, sexual orientation, gender identity or expression, age, race, color, religion, national origin, veteran status, genetic information, or disability.

Quicklink for Posting


Job Duties

Job Duties


Manages hardcopy and electronic employee records and information associated with new permanent and temporary hire processes and re-employment. Processes salary changes, verifications of employment and salary, levies, and address, tax, and name changes for permanent staff (~900) and temporary staff (~200) . Ensures compliance with Federal I-9 regulations, E-verify and employment laws. Coordinates re-employment, Affordable Care Act eligibility and/or retired worker issues with Benefits administrators. Acts as liaison to Budgeting/Payroll Office, Information Technology, Administrative and Academic Departments and Benefits Office regarding administrative actions. Reviews and edits electronic data transfer reports. Proactively reviews data reports and makes appropriate data edits. Ensures accurate and timely input of data into the Banner system to meet payroll deadlines and State HRIS system. Maintains effective communication with departmental administrators with regard to policies and processes.

Essential or Marginal


Percent of Time




Manages complex Family and Medical Leave Act (FMLA) processes and procedures. Advises employees and supervisors on FMLA rules and regulations. Monitors and documents FMLA cases thoroughly and ensures leave time is properly recorded. Maintains effective relationships with employees, medical facilities, pharmacies and State agencies. Tracks and monitors FMLA leave usage and communicates accordingly.

Essential or Marginal


Percent of Time




Reviews and manages leave balances, Leave Without Pay situations and leave usage limitations for permanent employees. Notifies employees of issues. Advises employees and supervisors regarding leave policies and procedures and administers Leave Pool accrual, usage and reporting. Calculates annual leave payouts for terminating employees (when appropriate) and provides Budgeting and Payroll Services with timely information. Notifies other state agencies of leave transfers. Acts as Liaison to Worker’s Compensation Manager and coordinates Worker’s comp and leave matters. Assists with yearly leave rollover and leave report maintenance.

Essential or Marginal


Percent of Time




Serves as back up for Academic Employment Coordinator and front office as needed. Provides courteous and effective assistance to visitors and the public as appropriate. Drafts, edits and revises forms, website information and other forms of communication. Participates on internal and campus-wide committees and technology projects. Assess and recommends business process improvements and works proactively to ensure exceptional customer service.

Essential or Marginal


Percent of Time


Opportunity Type

Volunteer Opportunity

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